Confused as to what productivity tools to use? Organisations now have more choices than ever ranging from Google’s offering to Microsoft, Apple and even open source such as Linux. In this blog, we will turn a spotlight onto Google Workspace and try to help you understand its pros and cons and if, ultimately, would suit your organisation.
What is Google Workspace?
Google Workspace, formerly known as G Suite, is a collection of productivity and collaboration tools developed by Google. It includes Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides, and many other apps and services. These tools are designed to help businesses and organisations of all sizes work more efficiently and effectively.
What are the main benefits of Google Workspace?
One of the key benefits of Google Workspace is that it allows users to access their documents, emails, and other files from anywhere, at any time. This is made possible by the cloud-based nature of the service, which means that all of the data is stored on remote servers and can be accessed over the internet. This also means that users can easily collaborate on documents in real time, regardless of where they are located.
What Google Workspace integrations are available?
Another major benefit of Google Workspace is its robust security features. Google has invested heavily in security to ensure that all data stored on its servers is protected from unauthorised access. This includes measures such as encryption, two-factor authentication, and regular security audits. Additionally, Google Workspace allows account administrators to set up custom security policies, such as setting up password complexity requirements, to help keep their data safe.
Google Workspace Integrations
Google Workspace also offers a wide range of integrations with other popular apps and services. For example, users can connect Google Workspace to their CRM, accounting software, or other business applications to streamline workflows and automate tasks. Additionally, users can also use the Google Workspace Marketplace to find and install third-party apps and integrations.
One of the most popular apps in Google Workspace is Gmail. Gmail is currently the most widely used email service in the world, with over 1.8 billion active users. It offers a variety of features, including powerful search capabilities, automatic sorting of emails, and the ability to access and manage emails from multiple devices. Additionally, users can also use Gmail to send and receive large files, schedule emails to send at a later time, and more.
Google Calendar is another popular app in Google Workspace. It allows users to easily schedule and manage appointments, meetings, and events. Users can also share their calendars with others, and can even access their calendars from other apps and services.
Google Drive is a cloud-based file storage and collaboration service provided by Google. It allows users to store, share, and collaborate on files, including documents, spreadsheets, and presentations. Google Drive also includes a version history feature that allows users to view and restore previous versions of their files.
Google Docs, Sheets, and Slides are all productivity apps that allow users to create and edit documents, spreadsheets, and presentations. These apps are similar to Microsoft Word, Excel, and PowerPoint. They offer a wide range of features and tools, such as templates, commenting, and real-time collaboration.
How Can you get Google Workspace?
Overall, Google Workspace is a powerful and versatile collection of tools that can help businesses and organizations of all sizes work more efficiently and effectively. Its cloud-based nature, security features, and integrations with other apps and services make it a great choice for anyone looking to improve their productivity and collaboration.
CEyX offers both professional services and training for both Google Workspace and Microsoft 365 users – just get in touch to see how we can help with your technology adoption.